NJ STATE AAPI Guidelines and Bylaws

Young Physicians Section Constitution

Article 1 : Purposes and Mission Statement

A : Purposes

  • The NJ State AAPI is a National Organization requesting young physicians of Indian origin in North America

  • The NJ State AAPI will promote, uphold and maintain the highest standards of ethics in the practice of medicine and in medical education

  • The NJ State AAPI will provide a channel of networking, support and open communication among its members

  • The NJ State AAPI will actively work to represent its members and their professional needs in both political and social domains

  • The NJ State AAPI will provide non-profit group service to the community at large and host other activities by local chapter affiliates

B : Mission Statement

The NJ State AAPI is a national organization that will promote the professional, political and social goals of young Indian American physicians today and in the future.

C : English is the official language

Article 2 : Membership

A : Eligibility

Young Physician – A physician who has completed residency training and is within the first ten years of practice. (Fellows also have the option to become NJ State AAPI members).

B : Discrimination

Membership shall not be discriminated against because of race, color, gender, age, handicap, religious preference, disabilities, sexual orientation, ethnic or national origin.

C : Local Chapter Affiliation

Members may organize into local groups by charter as affiliates to the national organization.

Article 3 : Executive Committee

A : Composition

Executive Board:
  • President

  • President Elect

  • Vice President

  • Secretary

  • Treasurer

  • Past President

  • National Convention Chairperson

Extended Board:
  • Regional Coordinators: One (1) from each region as defined by the designations used by the NJ STATE AAPI parent organization.

  • Committee Representatives

B : Executive Committee Meetings

  • Will be held annually as set by Executive Committee members

  • Special meetings may be scheduled with at least thirty (30) days notice after being called by majority vote of Executive Committee

  • Each member will have one (1) vote

  • No proxies will be accepted

  • By majority vote, may institute/amend organizational policy, approval for disbursement of organizational funds, approve chapters, awards and honors, and low see the maintenance of organizational records, property and equipment

  • By three quarters (3/4) vote may suspend or cancel any chapter affiliates, remove any officer of the organization or terminate any membership

  • Proceedings of the annual Executive Committee Meeting shall be published within 30 days after the meeting

C : Executive Committee Elections

  • Nominations may be submitted by any Executive Board member of NJ State AAPI beginning thirty days prior day to elections

  • Nominations will be submitted before the Election proceedings at the NJ State AAPI National Convention as follows

  1. Must be in writing
  2. Must he agreed to and signed by nominee
  3. Must be given to the President, Vice President, President Elect or Past President. Elections which will take place during the General Body Meeting
  • All nominees must be active members in good standing

  • All official NJ State AAPI members in attendance at the General Body Meeting before the Election proceedings will have one (l) vote

  • Nominees with a majority vote at the General Body Meeting shall be elected. If there is no majority, the nominee with the least number of votes shall be eliminated and a new vote shall be taken. This process will continue until one nominee receives the majority vote

  • Newly elected executive committee members shall assume the duties of their positions at the close of the annual NJ State AAPI National Convention

1 : Executive Committee Officers (Term is for one year)

A : Qualifications

Active member of NJ State AAPI. Has served as President-elect in year prior to taking office.

B : Duties

  • Presides at the Annual Executive Committee Meeting and the General Body Meeting

  • Serves as the official representative of NJ State AAPI and contact person for the NJ State AAPI Executive Director

  • Must attend or send a representative to two (2) NJ State AAPI Governing Body Meetings

  • Must submit a written report to NJ State AAPI President and Executive Director fifteen (15) days before all NJ State AAPI Governing Body Meetings that will not have representation by NJ State AAPI

  • Works closely with Vice-President, Secretary, Treasurer and other members of the Executive Committee in carrying out the routine objectives and plans of the organization at a national level

  • Serves on Executive Committee

2 : President Elect

A : Qualifications

Active member of NJ State AAPI for at least one year.

B : Duties

  • Carries out the duties as assigned by the President

  • In the event that the elected President is unable to or unwilling to perform the duties of the position, the President-elect will assume the duties of President

  • Serves on Executive Committee

  • Works closely with President, Secretary, Treasurer and other Executive Board members in carrying out the routine objectives and plans of the organization at a national level

3 : Vice President

A : Qualifications

Active member of NJ State AAPI.

B : Duties

  • Carries out the duties as assigned by the President

  • In the event that the President-elect is unable to or unwilling to perform the duties of the position, the Vice- President will assume duties

  • Serves on Executive Committee

  • Works closely with President, Secretary, Treasurer and other Executive Board members in carrying out the routine objectives and plans of the organization at a national level

4 : Secretary

A : Qualifications

Active member of NJ State AAPI.

B : Duties

  • Oversees the preparation of the proceedings for the NJ State AAPI Executive Committee Meeting and General Body Meeting

  • Oversees the maintenance of all historical organizational records

  • Records the minutes of the NJ State AAPI Executive Committee Meeting and General Body Meeting and will publish them within thirty (30) days

  • Serves on Executive Committee. If officer is unable to attend a general body meeting he/she must provide in writing reason to President for absence

  • Works closely with President, Vice-President, Treasurer and other members in carrying out the routine objectives and plans of the organization at a national level

5 : Treasurer

A : Qualifications

Active member of NJ State AAPI.

B : Duties

  • Assumes the duties of the Secretary if that officer is unable or unwilling to perform the duties of the position

  • Performs those duties as assigned by the Secretary

  • Serves on Executive Committee. If officer is unable to attend a general body meeting, he/she must provide in writing reason to President for absence

  • Works closely with President, Vice-President, Secretary and other officers in carrying out the routine objectives and plans of the organization at a national level

6 : Convention Chairperson

A : Qualifications

  • Active member of NJ State AAPI

  • Must be situated in the near vicinity of projected site of the next annual NJ State AAPI National Convention

B : Duties

  • Organize the details of the convention with regards to registration, publicity, accommodations, the research forum, speakers/workshops, travel, entertainment etc

  • Give monthly reports to the Executive Committee Officers on the progress of the Convention starting ten months before projected date of convention

  • Utilize members of the Executive Committee to assist in planning for the Convention and will work in conjunction with the convention chairperson of the NJ STATE AAPI Convention and the NJ STATE AAPI Help organize the yearly convention

7 : Past President

A : Qualifications

  • Active member of NJ State AAPI

  • Served as President of YPS the previous term

B : Duties

  • Works closely with President, Vice-President, Secretary and other officers in carrying out the routine objectives and plans of the organization at a national level

8 : Regional Coordinators

A : Qualifications

Active member of the NJ State AAPI. Must be living in the region he/she will be representing.

B : Duties

  • One (1) official coordinator from each region defined by the designations used by the NJ STATE AAPI parent organization

  • Perform the duties as assigned by the President, Vice-President, Secretary, Treasurer or Convention Chairperson

  • Help organize and coordinate activities from their respective region and will be the resource person for local chapter affiliates

Article 4 : Amendments to the Constitution

A : Proposal

Any proposal for an amendment to the Constitution shall be typewritten and shall state the Article, Section and Paragraph to be changed and shall be submitted to the NJ State AAPI Officers.

B : Presentation

The NJ State AAPI Officers may change wording for clarification, but not to modify the intent and present the new amendment, the part to be replaced and financial impact, if any, to the next Executive Committee Meeting.

C : Approval

After approval by three-fourths (3/4) of the voting members of the Executive Committee, proposed amendments to Constitution are to be published by the Editor-in-Chief for distribution within thirty (30) days after the vote.

D : Effective Date

The amendment shall take effect at the close of the Annual General Body Meeting at which it must obtain two-thirds (2/3) affirmative vote.
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